Make sure to look for these key elements before signing your wedding reception music contract with your bandleader or DJ:
- Full name and contact information for the musician and yourself.
- The wedding date, arrival time, starting and ending time, and the full address of the wedding location.
- A list of the equipment that you have agreed to provide, and the equipment that the musicians agreed to provide. This may include music stands, chairs, or amplifiers. If musicians are using their own equipment, confirm and record any extra charges.
- If you have a wedding band, record exactly how many musicians you have booked. Also, be sure to make note of the instruments that will be used.
- The names of the DJ or particular musicians who will play at your wedding, plus the names of their substitutes should there be an emergency.
- Dress code: if you have special requests for how the musicians should be dressed, be sure to note this in writing.
- A list of songs and when they should be played.
- A list of songs that should not be played during the reception if you’re serious about your do-not-play list.
- The number of hours that the musicians were booked for.
- The number of breaks that the musicians will need. Confirm when the musicians will take their break for dinner, and don’t forget to think about what to do with the music while the musicians are on break!
- The itemized total costs and overtime rates. Include a clause that will allow for some flexibility, should you need the musicians to play a little longer.
- Due dates for deposit and the remaining balance.
- The policy for cancellation and refund.
- A statement that proves valid liability insurance.
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